What a Canadian beauty academy pays Slotora, and what it does not
Canada is the one market where Slotora's salon booking system is a paid subscription. The academy side is not part of that subscription: an academy on its own login pays us nothing, and no course fee ever passes through us. Here is where the line sits, and how the money you collect yourself is kept on record.
Two products, two answers
An academy is a workspace of its own, opened from the academy sign-up with an academy login. It has no subscription, no charge per student or per group, and no commission. The Canadian plan — the monthly subscription that follows the salon trial — is counted by the bookable people in a salon's diary, and an academy has no diary of bookable people to count.
A salon is the other product. If you also take clients on Slotora in Canada, that salon starts with a 14-day trial and then needs the subscription below. The academy does not raise the salon's price, and the salon's price does not cover anything extra on the academy side.
One thing joins them, and it is worth knowing before you set up. If your academy and your Canadian salon sit on the same login and the salon's trial and grace period run out unpaid, that login is held on the plan page — the academy screens included — until the subscription is paid. Keeping the academy on a login of its own avoids that.
Where this falls short for a Canadian academy
Said before you plan your term around it.
- A record is not a receipt
- Recording a payment issues nothing to the student. If she needs a receipt or a tuition slip, you write it yourself, outside Slotora.
- No card, no instalment plan
- Students cannot pay by card or in automatic instalments through the academy. A balance due in three parts is three payments you record as they arrive.
- No tuition tax slip
- The academy does not produce a T2202 or any other CRA form. If your school is one that issues them, that stays in the system you use for it today.
- One login for both can lock both
- An academy kept on the same login as an unpaid Canadian salon is held behind the plan page with it. Use separate logins if the salon is on trial.
How course fees are kept on record
You collect the money; the academy keeps the ledger. Each group carries its own fee, deposit and deadline in Canadian dollars.
Cash or transfer, written down at once
A payment is recorded with its amount, date, method and a note, on the student's row. An Interac e-Transfer goes in as a bank transfer; there is no card option, because no card is taken through us.
One state per student
Not priced, nothing paid, part paid, paid, overpaid or refunded — and only one of them at a time. An overpayment is shown rather than rounded away, since it is usually a deposit sent twice.
Deadlines become jobs
When a balance passes its deadline, a job with the student's name appears on your front page, so nobody has to scan a spreadsheet for red cells.
Four keys to the money
Seeing amounts, seeing only who owes, recording a payment and exporting the ledger are separate permissions. A teacher has none of them unless you give them to her.
A CSV for your bookkeeper
The whole ledger exports for whoever prepares your books and your GST/HST return, without handing over your student list.
Refunds you make yourself
Calling a group off shows each person and what they paid, as a checklist of what to send back. The refund leaves your bank, not ours, and is recorded when it does.
GST/HST on course fees is your question, not ours
Slotora charges your academy nothing, so there is no GST/HST from us to think about on the academy side. Whether you charge GST/HST on your own course fees is between you and the Canada Revenue Agency, and the rules turn on what kind of school you are and how a course ends.
The CRA's GST/HST Memorandum 20-4, on vocational schools and courses, describes a school established and run mainly to teach courses that develop occupational skills, and an exemption for instruction leading to a certificate, diploma or licence that attests to competence. It also says that courses assessed only on attendance or participation do not qualify, and that a course without a document at the end generally is not exempt.
That matters for how you use the certificate step here. The bulk issue reads your register: who attended enough of the held days, with an explicit tick when you overrule it. It does not record a pass or a fail on a practical assessment. If your accountant tells you the exemption depends on one, keep that result in your own assessment sheet — and ask the accountant, not us, whether it applies.
If you also run a salon on Slotora in Canada
The salon subscription, for comparison — the academy is not part of it and adds nothing to it.
| A salon with one bookable person | C$19 a month |
|---|---|
| Every further bookable person | + C$10 a month |
| A salon of 6 people or more | C$69 a month |
| One person, paid for the year | C$190 a year |
| The academy, on its own login | No subscription |
Prices in Canadian dollars. No GST/HST is added at present. Teachers who only teach in the academy are not bookable people and are never counted. Course fees are yours and never pass through Slotora.
Questions about money and cost
Does a Canadian academy need the Slotora subscription?
No. The subscription belongs to salons, counted by the people clients can book. An academy opened on its own login has no subscription and no per-student charge.
Does Slotora take a percentage of my course fees?
No. Course money never passes through Slotora, so there is nothing to take a percentage of. Students pay you by cash, e-Transfer or your own card terminal.
Can I record an Interac e-Transfer?
Yes, as a bank transfer, with the date it arrived and a note such as the reference. Cash and bank transfer are the two methods the ledger takes.
My graduate wants her own booking page. What does she pay?
Her own salon on Slotora in Canada is a salon account: a 14-day trial, then the monthly subscription in Canadian dollars. Nothing about it is charged to your academy.
Do you add GST/HST to anything an academy pays?
An academy on its own pays us nothing, so nothing is added. On the salon side, Belavin Limited is not registered for GST/HST in Canada today and adds none to the subscription.
Where the tax paragraph comes from
The official page the GST/HST section summarises. It is guidance, not a ruling on your school.
- Canada Revenue Agency, GST/HST Memorandum 20-4, Vocational Schools and Courses — https://www.canada.ca/en/revenue-agency/services/forms-publications/publications/20-4/vocational-schools-courses.html · read on
Start with the ledger for one group
Open the academy, add the group that starts next, and type in the deposits you have already taken. If the balance list matches your own notes, the rest of the term can follow.