Esthetician booking software built for Canadian spas and studios
The facial is the easy part. What takes the time is knowing, before she lies down, whether she started a retinoid last week, whether the last peel left her red for two days, and whether she has signed this year's consent. Slotora brings that to the appointment: the form arrives on her phone before the visit, the skin chart sits on her card, and the last facial's notes open with the booking. The trial lasts 14 days; the subscription after it is charged monthly in Canadian dollars.
Try Slotora for 14 daysWhat sits on a client's card
Built so the next treatment starts from the last one, not from memory.
A skin chart
Skin type, conditions such as rosacea or pigmentation, what she reacts to, what must not be done today — a pregnancy, a retinoid, a fresh tan — and her home routine. Its warnings show on the booking the moment you open it.
A facial sheet per visit
Which treatment, the steps in your own words, how the skin looked afterwards, and the products you recommended for home. The products you used are lines on the record, with minutes and a note each.
Consent signed with a fingertip
Ready-made consultation, medical-history, consent and aftercare forms, each editable. She opens a link, answers, signs on her own screen, and the answers land on her card with the date.
Who can read it
The skin chart is health information. Only the owner, an admin or a manager can open it; a team member's own login cannot, and it is never used in a campaign or an AI prompt.
Asking the questions once a year, not every fortnight
A regular who comes every two weeks should not fill in the same medical history every two weeks. Set how many months a completed form stays valid, and the automatic send skips her until the last one is older than that; then the next booking asks again. You can still send it yourself any time something changes.
Each question can be put while she books, on the form that goes out before the visit, or on both. Keep the booking short — a required question there can stop a booking going through — and leave the long medical questions for the form, which goes by email in Canada.
Ten provinces, three different ideas of what an esthetician is
Esthetics has no single national rulebook. Nova Scotia licenses it: its Cosmetology Act lists skin care among the acts of cosmetology, alongside waxing and the application of non-permanent make-up, and says nobody may practise cosmetology without a licence under the Act. Alberta does not license the person but regulates the service. Its Personal Services Regulation covers facials, chemical peels, microdermabrasion and waxing, and the province asks a business to notify Alberta Health Services before it offers a service to the public.
Ontario's approach is the personal service setting: O. Reg. 136/18 sets the infection-control and record duties, and the local medical officer of health enforces them. British Columbia's Regulated Activities Regulation is shorter still for an esthetics room — hot and cold running water and a convenient hand-washing facility are its operator duties, with a separate set of rules for tanning beds.
None of this changes how Slotora books you. It changes what you should keep about each client, and that is the part of the product worth looking at closely.
Courses, products and deposits
A course of six peels can be sold once and drawn down visit by visit, with what is left shown on her card and at the counter. Retail products sold at the desk go into the day-end separately from your treatment takings, so the serum shelf and the treatment room can be read apart.
Deposits sit on each treatment. A consultation can be booked with nothing taken, while a microdermabrasion course asks for a fixed amount through your own Stripe account. Slotora takes no commission on any of it after the trial; the subscription is the whole of what we charge.
Estheticians ask
Can I send the consultation form before the first facial without making her create an account?
Yes. The form goes by email with a link; she answers and signs on her phone and nothing needs installing. Her answers are attached to her card and to that appointment.
Will a question about medication stop her booking online?
Only if you make it a required question at booking. Put it on the pre-visit form instead and the booking goes through; the form follows a set number of hours before the appointment.
Can my team member see a client's skin conditions?
Not from her own login. The skin chart is limited to the owner, admins and managers, because it is health information.
Is there a licence I need to tell Slotora about?
No. Slotora does not ask for or check licences. Whether your province requires one is between you and your province — Nova Scotia's Cosmetology Act is the clearest case of one that does.
Can I sell a package of treatments?
Yes, as a course: sold once, used one session at a time, with the remaining sessions visible to you at every visit.
Where an esthetician may want something else
- Phorest has a Canadian page, but no published price
- Phorest's Canadian pricing page, read today, lists its salon plans and two aesthetics plans and asks you to request a quote; it shows no price. If you want a larger, sales-led system with dedicated aesthetics plans, that is its lane.
- No text reminders yet
- Canadian clients get email confirmations and reminders. Text messages to Canadian numbers are not switched on.
- Skin charts are kept in London
- Slotora's database is in the United Kingdom, not in Canada. Our Canadian privacy notice says so in plain words, but a spa that has promised clients their records stay in the country should know before importing them.
Move the consultation form off the clipboard
Edit the consultation template, set how long a completed form stays valid, and send your next new client the link. 14 days before you pay anything.
Provincial sources and the competitor page
Read on 10 November 2026. A summary for orientation, never legal advice.
- Nova Scotia Legislature — Cosmetology Act — https://nslegislature.ca/sites/default/files/legc/statutes%20HTML/cosmetology.htm · Read on
- Alberta — personal services regulation — https://www.alberta.ca/personal-services-regulation-and-standards · Read on
- Ontario e-Laws — O. Reg. 136/18, Personal Service Settings — https://www.ontario.ca/laws/regulation/180136 · Read on
- BC Laws — Regulated Activities Regulation, B.C. Reg. 161/2011 — https://www.bclaws.gov.bc.ca/civix/document/id/complete/statreg/161_2011 · Read on
- Phorest — Canadian pricing page — https://www.phorest.com/ca/pricing/ · Read on Plans listed, prices by quote only.