Staff scheduling for Canadian salons, from one chair to a full team
Every colleague gets her own diary column, her own working week and the treatments she actually does, and clients can only book the hours she is really there. The rota, the days off and who may see what are managed in the same place — and in Canada the subscription is counted by the people clients can book.
Add your team — 14 days on usWhat each colleague gets
The diary is built from people, so getting each person right is what makes the booking page right.
A real week, not a template
Tuesday nine to one and four to eight, alternate Saturdays, a late start after the school run: each person can have several working windows a day and dated exceptions that close a day or open an extra one.
Her services, her timings
Say who offers which treatment. The same balayage can take a junior three hours and a senior two, at different prices, and the booking page uses the right one.
Copy a week forward
Planning the summer timetable? Copy this week onto the next few as one-off changes, or make it the usual week from now on. Slotora asks which you mean.
Cover warnings and time off
Slotora flags days when the salon is open and nobody is rostered for part of it. A colleague asks for a day off from her own login; you get a notification and she gets your answer.
Logins that show only what they should
A staff login sees the calendar and her own hours. Reports, settings and the client list stay with the owner, and you can switch individual permissions on or off for each person, premises by premises.
Clients choose, or you assign
Clients pick their favourite on the booking page by photo and name, or choose anyone and get the first colleague free for that treatment.
Statutory holidays and the people who work them
Slotora lists your province's statutory holidays on the opening-hours screen, read from your postal code, and closes online booking on the ones you tick. That is a decision about the salon. If one colleague works Family Day and the rest are off, leave the day open and give the others a day off in their own hours.
What Slotora does not do is the employment side. It does not run payroll, work out public holiday pay or premium pay under your province's employment standards, or produce T4 slips. If you have employees, those still belong with your payroll provider or bookkeeper; the diary simply shows who was booked when.
If some of your team are not employees but self-employed professionals who keep their own clients, the same diary still works: each has her own column, her own hours and her own services, and you decide what she can see.
How a team is priced in Canada
One subscription for the salon, counted by the people clients can book — not by logins.
| You alone | C$19 a month |
|---|---|
| Each colleague clients can book | + C$10 a month |
| Three bookable people | C$39 a month |
| 6 bookable people or more | C$69 a month, whatever the headcount |
Prices in Canadian dollars. No GST/HST is added at present. A front-desk login with no diary column of its own is not counted. Nothing is taken from bookings or card payments.
Limits worth knowing
The things a team salon asks about that Slotora does not cover.
- No payroll or pay calculations
- Hours worked, overtime, vacation pay and statutory holiday pay are outside Slotora. Keep using whatever handles your payroll today.
- One person per appointment
- A treatment that needs two colleagues at once is booked as two appointments by you; a client cannot book both people in one go online.
- Rooms and equipment are not scheduled
- The rota knows people, not treatment rooms or a shared machine, so a clash over a room is yours to spot.
- No salon based in Québec yet
- Slotora is not open in Québec yet, and a Québec postal code is refused when you save your salon's address.
Setting up a team in an afternoon
Do it once and the booking page follows.
01
Add each colleague
Name, photo and a line about her for the booking page. Create a login for her with her email address if she should sign in herself.
02
Give her the treatments she does
Tick her services and change the length or price where hers differ from the salon's.
03
Enter her week
Working windows for each day, then the days she is already booked off.
04
Check the cover
Open the rota for next week and look at the warnings before the booking page goes out.
Questions about team scheduling in Canada
Do I pay for every login?
No. The Canadian subscription counts the people clients can book. A receptionist with a login but no diary column is not counted.
Can a colleague see the other stylists' clients?
She sees the calendar. Reports, settings and the client list stay with the owner and anyone you give those permissions to.
Does Slotora calculate statutory holiday pay?
No. It lists your province's statutory holidays so you can close the booking page, but pay is a payroll matter outside Slotora.
Can colleagues ask for time off in Slotora?
Yes. A request from her login reaches the owner and admins as a notification, and she is told the answer the same way.
We have two locations. Does that work?
Yes. A colleague can be rostered at either premises, and permissions can differ by premises.
Put your team on one page
Add the people, give them their week, and open your booking page to see what clients will see.