Booking software for tutors and coaches across Canada
September fills your week, March break empties it, and June ends it. Slotora gives parents and clients one page to book a regular slot, buy a block of lessons, and move a lesson themselves within your rules — with 14 days to try it before the subscription starts.
Begin a 14-day trialA school year in one diary
Tutoring in Canada runs on the school calendar. You open your Tuesdays and Thursdays in September, families grab the four o'clock slots in the first week, and you would like nobody to book a lesson after the last week of June. Set a bookable-until date for the end of term and the page simply stops offering times after it.
A parent books the lesson, but the lesson is for their child. Slotora files the student under the parent's record and names them in your diary, so “Maya (Chen)” on Thursday is clear even when three of the family's children see you. Two siblings back to back are two bookings by the same parent, each with its own notes.
Regular slots are booked as a series — every week or every second week, up to eight lessons in one go from your page. Dates you have closed, such as a statutory holiday or your own week away, are left out of the series rather than booked into.
Where it falls short for teaching
- Online lessons share one link
- An online service carries a single meeting link, and every student booked into that service receives the same one in their emails. If you need a separate room per student, create the meeting yourself in Zoom or Google Meet and send it.
- No French
- The booking page is not available in French, which matters for French immersion families, and tutors in Québec cannot sign up yet.
- No progress reports for parents
- Session notes are private to you. Slotora does not send parents a report card or homework.
- No texts
- Parents get lesson reminders by email, and no texts, until Canadian texting is switched on.
The pieces tutors and coaches use
None of it is switched on unless you want it.
Lesson blocks paid in advance
Sell ten lessons for the term as a pass with an end date. The family pays once, online or to you directly, and each booking uses one lesson.
Private session notes
After each lesson or session, write what you covered and one line for next time. Only you, and any admin or manager you appoint, can read them.
Small groups
A study group of four for exam prep, or a weekend workshop, is a group service with a seat limit.
An intake for coaching clients
Coaches can start from an intake form template written for coaching, edit it to their own method, and have new clients complete it before the first call.
Reschedule within your rules
Families can move or cancel a lesson themselves up to the cut-off you set; inside it, they have to ask you.
Missed-lesson fees
Charge a late-cancellation or no-show fee to the card on file, in Canadian dollars, through your own Stripe account.
Next to Acuity and Square
Acuity Scheduling is a common choice for one-to-one sessions. Its pricing page is in US dollars, its Starter plan has one calendar and no packages, and packages begin on the Standard plan. Square Appointments has a free plan for one location in Canada and charges 2.8% plus 30 cents on online payments.
Slotora's Canadian plan has packages, a parent-and-student record and private session notes from the first day, is charged in Canadian dollars, and takes no commission.
Price for Canadian tutors
One tutor is one bookable person; a tutoring centre adds each tutor clients can book, up to a monthly ceiling.
| A tutor on their own | C$19 a month |
|---|---|
| Three tutors | C$39 a month |
| 6 tutors or more | C$69 a month |
Prices in Canadian dollars. No GST/HST is added at present. No commission on lessons, passes or fees.
Tutors and coaches ask
Can a parent book for two children?
Yes. Each child is added under the parent once, and each lesson is booked for one of them, so your diary shows which child is coming.
Can I stop bookings after the school year ends?
Yes. Set a bookable-until date and no time after it is offered on your page.
Can I teach online and in person?
Yes, as separate services. The online one can include a meeting link in the confirmation and reminder emails.
Who can read my session notes?
You, and anyone you have made an owner, admin or manager on the account. Other staff logins cannot.
Do coaches working with adults need the parent features?
No. If a client books for themselves, there is no student to add and the lesson is simply theirs.
Open next term's slots and send one link
Put in your lesson types and your term end date, add one family, and watch the week fill from your page instead of your inbox.
Sources
Competitor details from each company's own pricing page.
- Acuity Scheduling — plans and pricing — https://acuityscheduling.com/pricing · read
- Square — Appointments pricing, Canada — https://squareup.com/ca/en/appointments/pricing · read