Booking software for dietitians and nutritionists in Canada
An hour for the assessment, twenty minutes for each check-in, and a programme that only works if the client keeps coming back. Slotora books that pattern, collects the food and health history before the first visit, and sells the programme as one pass. For Registered Dietitians there are two gaps to read about first. 14-day trial.
Start the 14-day trialRegistered Dietitian or nutrition coach: it changes the answer
In Ontario, only people registered with the College of Dietitians of Ontario may call themselves a dietitian, a Registered Dietitian or an RD; the College says misuse of the title can be fined up to $50,000. Outside Ontario, ask your own province's college; the rules on both titles, dietitian and nutritionist, are not the same everywhere.
That matters here because a registered dietitian's clients often claim the visit on their extended health benefits, and that claim needs a receipt with the dietitian's name and registration number. Slotora's own payment email does not carry that number. If you are an RD and your clients claim, you will need QuickBooks or Xero connected — Slotora then attaches the invoice you set up there — or another way of issuing receipts.
A nutrition coach, a holistic nutritionist or a sports nutrition consultant whose clients pay privately has no such gap, and will find most of what follows is simply useful.
How a nutrition practice runs in Slotora
First visit long, follow-ups short
The assessment and the follow-up are separate services with their own lengths and prices, so a new client cannot book a twenty-minute slot for a sixty-minute job.
History before the assessment
Medical history, medications, allergies and intolerances, a typical day of eating, goals — written as your own questions and completed before the first visit, signed if you want a signature.
A programme sold once
An assessment and five check-ins over three months, sold as one pass with an end date and used one visit at a time.
Check-ins that stay booked
Clients can book a check-in every two weeks as a series from your page, so the next one exists before they leave the current one.
Confidential session notes
A short note after each session — what you agreed and what to look at next time — readable only by you and the admins or managers you choose.
A deposit on the hour that matters
A missed assessment is an hour gone. Put a deposit or a no-show fee on the assessment alone, in Canadian dollars, through your own Stripe account.
Where Slotora stops
- Benefits receipts and insurers
- No registration number on Slotora's payment email, and no direct billing to any insurer. This matters to Registered Dietitians far more than to anyone else on this page.
- One meeting link per service
- A virtual consultation service carries a single fixed video link, and every client booked into it gets the same link. For private one-to-one sessions, send each client their own meeting from Zoom, Google Meet or Teams.
- No food diary or meal plans
- There is no client app for logging meals, no recipe library and no meal-plan builder. Slotora is the booking and records side only.
- Records outside Canada
- Client histories and notes are stored in London, England. If you are a regulated professional and the custodian of health information, decide whether that is acceptable for your practice.
- No texts, no Québec
- Reminders are by email, and practices in Québec cannot sign up until the French version exists.
What dietitians compare us with
Jane lists Canadian insurance integrations — TELUS eClaims, Pacific Blue Cross and BC's Teleplan — that Slotora does not have, alongside charting. For an RD whose clients claim through those insurers, that weighs heavily. Acuity Scheduling, priced in US dollars, includes intake forms on every plan and puts appointment packages on its Standard plan and above.
Slotora is the Canadian-dollar option with programme passes, a booking page and intake forms in one plan, with no commission on sessions.
Questions from nutrition professionals
Can my clients claim their sessions with what Slotora sends?
Not with the payment confirmation by itself, which has no registration number. Connect QuickBooks or Xero, put your registration details on the invoice there, and Slotora attaches it.
Can I see clients online across Canada?
Yes, as an online service with a meeting link in the emails. Bear in mind that every client of that service receives the same link.
Which trade do I pick when I sign up?
There is no nutrition category yet, so choose Other. Nothing is hidden from you by doing that.
Can I sell a three-month programme?
Yes, as a pass covering the assessment and the follow-ups, with an end date you set.
Is there a commission on sessions?
No. Slotora is a monthly subscription in Canadian dollars.
Book your next assessment through it
Set up the assessment, a follow-up and one programme pass, send the intake form to a new client, and see how the first visit goes.
Sources
The regulator and the companies named above, read on their own pages.
- College of Dietitians of Ontario — Dietitian, a restricted title — https://collegeofdietitians.org/?p=2658 · read
- Jane — Canadian insurance integrations hub — https://jane.app/guide/canadian-insurance-integrations-hub · read
- Acuity Scheduling — pricing — https://acuityscheduling.com/pricing · read