Colour records and patch tests, on the client's card
The formula that worked last time is in somebody's notebook, and the patch test was done before the stylist who did it left. Slotora keeps both on the client's card: what was mixed at each visit, and when her skin was last tested — with a warning on the appointment when a treatment needs a test she does not have.
What one record holds
One record per visit and treatment, with the fields that treatment needs.
| Treatment | Each line | Also on the record |
|---|---|---|
| Colour | Product, shade, developer, ratio, minutes, a note | The day, the visit, who did it, free notes |
| Lashes | Lash or product, curl, thickness, length, minutes, a note | The day, the visit, who did it, free notes |
| Brows | Product, shade, developer, ratio, minutes, a note | The day, the visit, who did it, free notes |
| Anything else | Product, shade or type, strength, mix, minutes, a note | The day, the visit, who did it, free notes |
Up to twelve lines a record — a root colour, a toner and a gloss are three — and up to 2,000 characters of notes. The newest records are at the top of the card, so the last formula is the first thing you read.
A record is added or deleted, not edited afterwards: what was mixed on a day stays what was mixed on that day. Before-and-after photos stay where they already are, in the client's photos.
The patch test, and the warning
Set it once, and the diary remembers which client needs a test before which treatment.
The warning never refuses a booking. The client books as usual; the salon is told, and decides.
Say how long a test counts
One setting for the salon, from one to twenty-four months; six unless you change it. It is counted against the day of the appointment, not the day it was booked.
Tick the treatments that need one
On the patch-test settings, tick the services that need a valid test — a tint, a lash lift, a colour. Nothing is ticked until you tick it.
Note the test on her card
The day of the test, and what was tested and how it went — „PPD tint, no reaction”. The card keeps the latest test.
See the warning where you work
When a booked service needs a test she does not have, or hers has run out, the appointment says so — no patch test on file, or expired with the date it was done — with a button to open her card.
Where the warning appears, and where it does not
It is a note to the salon, so it appears where the salon works.
| Place | Shown | What it says |
|---|---|---|
| The appointment, as the salon sees it | Yes | No patch test on file, or expired; the booking stands — test her first or note the test |
| Booking a client in at the desk | Yes | The same warning; you can still save the booking |
| The Slotora app | With the next app version | The same warning on the appointment and while booking |
| The client's own booking page | No | She sees nothing and her booking is accepted |
Who reads and writes it
The card is on the client's page, where the owner, admins and the front desk work. They can add a record and note a test. A stylist's own login does not open the client book, so she does not see it there.
Allergies already have their own field on the card — allergies, sensitivities, anything to know first — and it is shown in red before you start. The technical card does not duplicate it.
It is in the single-person account too, not only in the salon account.
It is health data, and treated as such
A patch test is information about a client's health, and the formulas sit beside it, so both are handled the same way: they are not used to pick a campaign's audience, not merged into a message, and not handed to the AI assistant.
If a client asks for her data, the export includes her tests and records. If she asks to be erased, they are erased with her. If two cards of the same client are merged, the records move across and the later test is kept.
What it does not do
So nothing surprises you on a busy Saturday:
- The client's booking page does not ask about a patch test and does not stop a booking.
- Only the latest test is kept, not a history of every test.
- How long a test counts is one setting for the salon, not one per treatment.
- A record has no photo field and cannot be edited, only deleted and written again.
- On the phone it arrives with the next app version; until then, use the browser.
Questions about the technical card
Will Slotora stop a client booking without a patch test?
No. Her booking goes through as usual. The salon sees a warning on the appointment and when booking her in at the desk, and decides what to do.
Can I set different validity for different treatments?
Not yet. How long a test counts is one setting for the salon, from one to twenty-four months, and you tick which treatments need it.
Can my stylists see the colour formula?
The card is on the client's page, which the owner, admins and the front desk open. A stylist's own login does not open the client book.
Is it on the phone?
With the next version of the Slotora app: the card on the client, the warning on the appointment and while booking, and the patch-test settings for the owner. Today it is in the browser.
Does it cost anything?
No. It is part of the client book in both the single-person and the salon account.
The rest of this product
The other pages about Slotora for busy salons.
- The team's diary
- Rooms and chairs
- The front desk
- Renting a place
- What you owe each person
- Reports and the log
- Now and next
- Fresha compared
- Treatwell compared
- Timely compared
- More than one location
- No per-seat fee
- UK salon software compared
- Switching software
- Self-employed stylists
- API and webhooks
- Rota and holidays
- Two stylists, one visit
- One bill at the counter
- Packages and courses
- Salon software in the UK
Keep the formula with the client
The salon account is free, with no per-seat fee and no contract. Open the client's card, write down tonight's formula, and it is there at her next visit.