Write the course down once, run it as often as you like
Most educators keep the course in a document and the dates in their head. Here it is three things that already know about each other: what you teach, which group is doing it now, and which days that group meets.
Programme, group, days
A programme is the thing you teach — Gel Basics, six days, eight places. A group is one start of it: the October one, with its own price, its own places and its own students. Days are the dated meetings of that group, each with a start and an end.
- Write the programme once. Every later group inherits its name, its description, its length and its curriculum.
- Each group carries its own price, deposit, minimum head-count and payment deadline — the November one can be priced differently from the October one.
- Duplicate a group to a new start date and every session moves with it, keeping the gaps between the days.
Places, rooms and who teaches
A session says where it is and who is standing in front of the room. If you teach alone in one studio you will never see either word: a single active teacher and a single active place are filled in for you and stay out of your way.
- Places have rooms, rooms have their own capacity and equipment, and a room booked twice at the same hour is flagged.
- A clash is a warning, not a refusal — two things in one room is sometimes exactly what you meant, so it is written down and shown, never blocked.
- A place is archived, never deleted, so a course that finished two years ago still says where it happened.
Draft until you say so
A group is a draft while you are still writing it. Nothing about it is public, nobody can apply to it, and it appears nowhere but your own screen. Publishing is one press, and it is what puts the group on your academy page and in the course finder.
- Set a group to unlisted and it has a page but is not in the finder — the link goes in your Instagram bio and nowhere else.
- Mark a group in person, online or both, and say which language it is taught in.
- Call a group off and you are shown exactly who is on it before you confirm.
Full is not the end of it
When every place is taken, the next application joins the waiting list instead of being turned away. If somebody withdraws, the first person waiting is offered the place — once — and you get a reminder to hear back from her.
- The offer is made once per person, so nobody is chased twice for the same place.
- The waiting list is visible per group, with the number on it and how long they have been waiting.
- A programme can name what should be finished before it and what to do after it, and both are shown on the public course page.
Questions about setting a course up
Do I have to retype the course for every new start?
No. The programme is written once and every group after that starts from it. Duplicating a group copies its sessions onto new dates with the same spacing, so a six-Thursday course becomes a new six Thursdays in one press.
What happens if I put two sessions in the same room at once?
You are told, beside the session, that the room or the teacher is already busy — and then you save it if that is what you meant. Nothing in the calendar refuses a clash, because a demo deliberately run inside a theory block is a real thing academies do.
Can I delete a day after the course has started?
A day nobody has been marked on is deleted. A day somebody was marked present on is cancelled instead, so the register that recorded her keeps the date it belongs to.
Set your academy up tonight
Create the workspace, add your first course and send the link. Nobody has to approve you.
The academy side costs an educator nothing: £0 a month, 0% commission, and no cut of what your students pay you.
Look inside before you type anything
There is a demonstration academy in Slotora with everything already in it: courses, students, a register, payments and certificates. Open its page and see exactly what a student sees of an academy that runs on Slotora. And you can go straight in with one press — no password — and see the academy from the educator's own chair.
It is a demonstration academy: the courses, the dates, the teachers and the reviews on it are invented, and no place can be booked there. It is a shared demonstration seat, so somebody else may be in it at the same time: you can open every screen and look at everything, and it is read-only — nothing in it can be changed, and nothing you do there reaches a real person.
What have we forgotten? We built this before a single educator had used it. If something you do every week is missing — or is wrong here — write and say so. We read every one. Write to hello@slotora.io