The three questions you cannot answer today
Which course earned me anything, how many people actually finish, and who never came back. Nine courses in, most academies cannot answer any of the three — not because it is hard arithmetic, but because nobody wrote the days down.
What is counted
Fill and places left, how many finish, attendance, certificates issued, the waiting list, how many applicants turn into enrolments, how many students come back for a second course, hours per teacher and per place, and enrolments month by month.
- Money is there for whoever you have given the revenue key to, and absent for everybody else — the same page, two different pages.
- Periods are your academy's own calendar days, not a server's idea of midnight.
- The finance side exports as a CSV for your bookkeeper.
And what is deliberately not printed
A completion rate over a course nobody marked off is a made-up number. So is revenue before a single payment has been typed in, and attendance before a register was taken. The report says it cannot answer rather than printing a zero that looks like a fact.
- A figure with nothing behind it is named as missing, not rounded to nought.
- Nothing here estimates, forecasts or fills a gap with an average.
- The same arithmetic runs behind the dashboard and the statistics, so two screens never disagree about one number.
A front page of things to do
The dashboard is not a wall of figures. It is who teaches where today, who is waiting for an answer, whose payment is overdue, which group is owed its certificates and which session has no model — and the numbers ride along beside them.
- Each job carries the permission that governs it, so a coordinator and a bookkeeper open the same page and see different work.
- A job generated from your own rows disappears when the thing is done, rather than waiting to be ticked.
- You can add your own to-dos beside the generated ones and give them to somebody.
And a record of who did what
Role changes, certificates issued and withdrawn, exports, deletions and money actions are written into your academy's own log with the person and the time. It is a permission of its own, so not everyone who works there can read it.
- It names the action and the thing, not the contents of somebody's bank details.
- It is your academy's log, separate from anything we keep about the platform.
- It is the answer to "who deleted that" that most systems cannot give.
Questions about the numbers
Why does a figure sometimes say it cannot be calculated?
Because printing a number nobody can stand behind is worse than printing none. A completion rate needs a register that was actually taken; revenue needs payments that were actually recorded. Where that is missing, the report says so.
Can my accountant get the numbers without seeing my students?
Yes. Revenue, payment status and export are permissions of their own, and a bookkeeping seat can hold them without a student list.
What do I see about a graduate who started her own salon?
Seven dates: invited, registered, setup started, activated, published, qualified, first booking. Nothing about her guests, her bookings or her takings — that is hers, and the product stands between the two of you deliberately.
Set your academy up tonight
Create the workspace, add your first course and send the link. Nobody has to approve you.
The academy side costs an educator nothing: £0 a month, 0% commission, and no cut of what your students pay you.
Look inside before you type anything
There is a demonstration academy in Slotora with everything already in it: courses, students, a register, payments and certificates. Open its page and see exactly what a student sees of an academy that runs on Slotora. And you can go straight in with one press — no password — and see the academy from the educator's own chair.
It is a demonstration academy: the courses, the dates, the teachers and the reviews on it are invented, and no place can be booked there. It is a shared demonstration seat, so somebody else may be in it at the same time: you can open every screen and look at everything, and it is read-only — nothing in it can be changed, and nothing you do there reaches a real person.
What have we forgotten? We built this before a single educator had used it. If something you do every week is missing — or is wrong here — write and say so. We read every one. Write to hello@slotora.io